General Policies & Procedures

The UGA Compliance Office will provide each camp coordinator and head coach pertinent changes to NCAA and conference rules and policies. It is the responsibility of the individual camp staff to abide by these policies.

Authorization and Approval of Camps

• Sport camps are responsible for completing the Camp Initiation Form to notify the Athletics Association of the head coach’s intent to conduct a camp.
• Upon submission of this form, the head coach/camp owner is required to complete a Compliance Certificate and a Facility Lease Agreement (if UGAAA facilities are utilized.)
• Sport camps must be authorized and approved annually, by the Director of Athletics or his designee.
• The UGAAA allows camps to operate using its controlled facilities, University name and logo, as long as the camp is approved.
• Camp brochures and websites must be reviewed and approved by the Compliance Office prior to its publishing, to insure that these publications meet all NCAA, SEC and institutional guidelines.

Process for Hiring Camp Staff

1. The prospective camp employee must submit a Camp Staff Application Form and complete the training in that form.  Please note there are different forms for Non-UGA employees and UGA employees.
2. Once the prospective camp employee submits the form, it is the camps responsibility to submit a background check request through Protect Youth Sports.
3. Job offer may be extended if the background check returns no activity.
4. If the background check does return activity, the coach/camp director must submit a request to their sport facilitator for review 48 hours prior to the beginning of camp.
5. The sport facilitator may approve the prospective camp employee’s involvement in the camp, or refer the prospective camp employee to the Director of Athletics.
6. If the sport facilitator refers the request to the Director of Athletics, the Director of Athletics may approve or deny the prospective camp employee’s involvement in camp. This decision is final.

Training for All Camp Staff

 All Camp Staff must be trained on their responsibilities and issues related to Minor health, safety, and security. Training documentation and certifications should be maintained by the Camp Director.

1. Mandatory Reporting obligations, including child abuse awareness and prevention; and
2. The University’s Non-Discrimination and Anti-Harassment Policy.
3. Code of Conduct for Program/Activity Staff and Minor participants;
4. Reporting requirements during the Program/Activity, processes, and contacts;
5. Disability accommodations and review and evaluation of special requests;
6. Safety and security protocols;
7. First aid guidelines and medication management; and
8. Activities, risks, and responsibilities specific to each Program/Activity, as applicable.