This agreement is designed to illustrate some permissible and non-permissible activities for athletics staff members who are considered non-coaching staff members (e.g., Director of Operations, Administrative Assistants, Quality Control Personnel, and Other non-coaching Staff Members with Sport Specific Responsibilities). Please remember to contact the University Of Georgia Office Of Compliance Services if you have any questions regarding permissible responses to prospects as the applicable NCAA, SEC and Georgia rules change over time.
GENERAL RULE
Non-coaching staff members with sport-specific responsibilities (e.g., administrative assistants, directors of operations, quality control personnel, directors of player development, video coordinators, assistant/associate athletics directors for specific sports), do not have to be included in the institution’s coaching limitations, provided they are not identified as coaches and do not engage in any coaching activities, on-court or on-field activities (e.g., shagging balls, assisting with drills, throwing batting practice, signaling in plays at the direction of a coaching staff member), off-campus recruiting activities or scouting of opponents. The SEC has given us the advice that a violation of this legislation could very well land an institution in an infractions hearing.
OPERATIONS/ADMINISTRATIVE DUTIES
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Permissible
- Coordinate complimentary admissions
- Coordinate public service activities
- Arrange travel
- Coordinate pre- or post-game meals
- Track academics
- Track compliance information
- Review recruiting documentation
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RECRUITING
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Permissible
- Make telephone calls to or receive telephone calls from prospects provided the prospect has signed a NLI [or written offer of admission and/or financial aid for those prospects that are not eligible to sign an NLI (i.e., 4-year college transfer)].
- Prepare & Send Recruiting Materials (e.g., General Correspondence, Emails)
- Be present at on-campus recruiting events (including meals on official visits within 30 miles of campus)
- Arrange and/or conduct campus tours
- Pickup prospects at airport in conjunction with an official visit
- May filter and sort data related to prospects (e.g., sort all of the video by position for countable coaches to review).
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Impermissible
- Making telephone calls to or receiving telephone calls from prospects (or prospect’s parents, legal guardians or coaches).
- Off-campus recruiting (contacts or evaluations)
- Analyze or evaluate videotape/film involving prospects; evaluation of prospect film/statistics
- Analyze, Evaluate or Observe (for the purpose of evaluation) a practice sessions/competitions involving prospects
- May not determine, recommend, or have a “say” in which prospects will be recruited.
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NOTE: Non-coaching staff members who are present during recruiting meetings may not be involved in selection of prospects and may not make decisions regarding prospects.
ATTENDANCE AT HIGH SCHOOL GAMES/CAMPS
A non-coaching staff member with sport-specific responsibilities (except a staff member who only performs clerical duties) shall not attend an on- or off-campus athletics event in the staff member’s sport that involves prospects (e.g., high school contest, non-institutional sports camp) unless the staff member is an immediate family member or legal guardian of a participant in the activity. [NCAA Bylaw 13.1.2.3] This bylaw limits the events that may be attended by sport-specific staff members; however, it also makes an exception for clerical staff ONLY.
Thus, individuals such as directors of operations, quality control personnel, video coordinators, assistant/associate athletics directors for specific sports, etc. would NOT be permitted to attend high school camps or non-institutional camps in the staff member’s sport unless they had an immediate family member participating. This legislation is sport specific, and would not preclude individuals from attending events in other sports in which prospects might participate.
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Permissible
- Attending a HS game in your sport in which the non-coaching staff member’s son/daughter is participating·
- Attending a HS game in your sport in which staff member’s granddaughter is playing in pep band·
- Attending a HS game in your sport in which staff member’s son is serving as a referee·
- Attending a HS game in your sport in which staff member’s father is coaching one of the teams participating·
- Attending a HS game in a sport other than your sport with no family member participating, provided the remaining parameters of Bylaw 13.1.2.3 are met. Contact the Compliance Office to discuss prior to attending such events.
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Impermissible
- Attending a high school game in your sport in which the staff member has no immediate family member participating·
- Attending the high school game in your sport of a former employer, but at which no immediate family member is participating·
- Taking tickets at a high school game in your sport in which the staff member has no immediate family member participating
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PRACTICE AND COMPETITIONS
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Permissible
- Observe practice (but not for evaluation)
- Discuss, Analyze or Evaluate opponents in meetings with coaches only
- Analyze videotape/film involving team or opponents (e.g., edit/splice game film, coordinate filming and film exchange)
- Attend meetings involving coaching activities
- Track statistics during practice or competition
- Run practice clock
- Keeping play chart and charting statistics
- Sit on bench or coaches box or sidelines during games
- Deal with equipment issues (e.g., assign equipment)
- Be in game huddle, provided no coaching occurs but it is okay to provide “words of encouragement”
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Impermissible
- Not permitted to be involved in any manner with practice activities (e.g., act as referee for scrimmage during practice, use equipment in practice or competition-related warm-up activities).
- Engage in coaching activities in coaches/student-athletes meetings (e.g., provide evaluation of practice or competition, set-up offense/defense strategy).
- In-person scouting of opponents
- Participating in practice drills (e.g., ball shagging, rebounding, bounce-passing drills, pitching batting practice, etc.)
- Conduct workout activities (even if at the request of the student-athlete and/or at an off-campus location)
- Observe voluntary athletic activities of student-athletes (e.g., pickup games)
- Provide instruction to student-athletes at any time (e.g., any form of skill instruction with student-athletes)
- Discuss, Analyze or Evaluate opponents with student-athletes
- Participate in competition-related warm-up activities (e.g., assist with warm-up drills before or during competition, throw batting practice, warm-up the bullpen catcher/quarterback, hit fungo, take in-field).
- Signal plays from the sideline (or bench) during a game
- Coaching – participate in activities that can be considered coaching in nature that are not an exception per Bylaw 11.7.1.1.1 or 11.7.1.1.1.1
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Click here to view/download the bylaws/educational columns that are associated with these rules.
